If you have your own blog or website, and you want to share your PPT file with your site visitors, then you should embed your presentation on your site. Select Apply. File Size: 1.83MB Download times: 0. In the Comments pane, type your message in the box and press Enter. On a Mac you can use Command+Shift+4 and select the portion of the screen you want to capture. Add some email addresses in the To field, along with a message below it to add collaborators. But sometimes, you may find yourself cut off from the rest of the world, that is, you may find yourself with NO access to the Internet. Select "Share" from the dropdown menu. You can choose between a read/write link or read-only link. If there's another person editing your file, select their image or initials in the upper right corner to open a chat window. About this lesson In this final lesson, we will learn how to share a copy or a link to a presentation with others and control if colleagues can edit or simply view it. To change permission to view only, uncheck this box and select Apply. You can link to a webpage, or you can link to a new document or a place in a existing document, or you can begin a message to an email address. By submitting your email, you agree to the Terms of Use and Privacy Policy. During our testing, we found the invitation in spam. Select the drop-down to change permissions, if you want. Click the "OK" button. You can choose between a read/write link or read-only link. 3. In the dropdown for File Format, select PDF from the various options. Highlight the text you want to make into a hyperlink. You have a few different options here. The Share with People page appears, as shown. Sharing PowerPoints online with AirDeck is a great way to make sure your files get where they need to be. This is especially useful if youve got well-designed slides! In the top menu bar, click on Insert. Well, theres no need to panic. Select Review >Comment or @ Mention. Youll then be presented with some options for your video: Choose whether you want Presentation Quality, Internet Quality, or Low Quality. Cloud-based file sharing is pretty popular nowadays, and for good reason too! Then click on Save As. Select Review > Compare, and then Compare. Select Review > New Comment. 1 Select a slide. When youre happy with your settings, click Export. Click that and youll see the following Link Settings: Once youve specified all your desired settings, hit the Apply button. Then, share Window function rather than PowerPoint function and Whiteboard function. Now copy the link and share it with your friends. Click File > Save As. Since we launched in 2006, our articles have been read more than 1 billion times. Can Power Companies Remotely Adjust Your Smart Thermostat? Or select New if the Comments pane is open. Why? An alternative method for inviting people is to get a sharing link. Begin the presentation by selecting the Play from Start or Play from Current Slide options. If youve personally experienced this yourself, you know its not the easiest or most convenient thing in the world. Visit https://edu.gcfglobal.org/en/powerpoint/saving-presentatio. Free Business Powerpoint Presentation Designs LoginAsk is here to help you access Free Business Powerpoint Presentation Designs quickly and handle each specific case you encounter. Or select New if the Comments pane is open. Click Share Screen in the meeting controls. To change permission to view only, uncheck this box and select Apply. At the bottom of the "Share" pane, select "Get a sharing link." Next, choose which type of link you'd like to provide. Youll then be asked whether you want to export all slides as images or just the current slide. If youre using Outlook as your default email client, then Outlook is going to automatically open and attach your file for you. Enter the names or email addresses of the people you want to share with. Click on Edit 7. Next, head over to the "Insert" tab and click the "Link" button. Select Share. You can also upload your recorded webinar to YouTube, your website, and social media. On the ribbon, select Share. Click the File tab. PowerPoint will open the email application and attachthe file to a new message. A link will then be generated. In this video, you'll learn more about saving and sharing in PowerPoint 2019 and Office 365. You can choose to link to the first,. Whats really great about this option is that your PPT is going to appear exactly as intended! This wikiHow will teach you how to insert hyperlinks into PowerPoint slides using Windows and macOS. Visit https://edu.gcfglobal.org/en/powerpoi. As Ive mentioned above, YouTube is a search engine. For video quality, you can choose from Ultra HD (4K video), Full HD (1080p), HD (720p) and Standard (480p). Open an existing presentation, or create a new one (see Figure 1 ). Heres how you can convert your slides to images: Go to File > Export. In the upper right corner, click the Share icon and then click Send Attachment. If the add-in is admin managed, it will appear in a separate ribbon. Open PowerPoint and navigate to the slide where you want to add the report. Select the Next or Back buttons to go between comments and slides. While the Mac and PC versions of PowerPoint differ, youd still need to upload the PPT to the cloud, that is, OneDrive or SharePoint. We chose this format, so that users do not get the edit options for the slides. Marshall is a writer with experience in the data storage industry. When adding names for the first time, PowerPoint will prompt to access your Contacts. Go to File > Save a Copy. On the Insert ribbon click on the Link button. Select Send. You can upload your file to a slide hosting service (see #5) like SlideShare and then generate the embed code and paste it on your website! Select Attach a Copy Instead in the Share dialog box. Under Share, see who is also working in the file. In the Insert Hyperlink window that opens . This means you get to take advantage of all the benefits of file sharing services plus a whole lot more! Note:If you're looking for information about saving a presentation in JPEG or PDF format, see File formats supported in PowerPoint. Once your file is saved to the cloud, you will then need to click on the Share button again. In the "Insert" tab, under the "Media" section (which is to the extreme right side of the interface), click "Video.". Once selected, the Share window will appear. If you want to make the most of it, then you should share your presentation with everyone who stands to benefit from the information youve laid out in your slides. At the bottom of the Share pane, select Get a sharing link.. Choose the Share button, highlighted in green within Figure 2, below. For instance, if you upload your file to Google Drive, then you can simply copy and paste the shareable link to your presentation and then post the link anywhere you want! Here are a few easy methods you can use to get started: Once your file is uploaded to the cloud, then sharing it to the rest of the world wide web becomes a much simpler job. Control All Your Smart Home Devices in One App. Now's the time to save your presentation as a video. How to Check If Your Server Is Vulnerable to the log4j Java Exploit (Log4Shell), How to Pass Environment Variables to Docker Containers, How to Use Docker to Containerize PHP and Apache, How to Use State in Functional React Components, How to Restart Kubernetes Pods With Kubectl, How to Find Your Apache Configuration Folder, How to Get Started With Portainer, a Web UI for Docker, How to Assign a Static IP to a Docker Container, How to Configure Cache-Control Headers in NGINX, How Does Git Reset Actually Work? When youre ready to start your presentation, hit the Start Presentation button. Select PDF from the dropdown list. If you uploaded your video to YouTube, youve got even more social networks to send your video to theres Facebook, Twitter, Google+, Blogger, Reddit, Tumblr, Pinterest, and more! If the file is on your device, you'll be asked to upload the file to the cloud first. Invite users by adding their email addresses to the invite field. Some services even allow you to track how many people have viewed and downloaded your file. Basically, all you need to do is just go to the Slide Show tab, then click on Present Online. Step 3, Play your PowerPoint PPS file and Press F9 to start recording the screen. This free service makes it easy for PowerPoint Windows users to share their presentations online. In the Version history pane, select a version to open and view it in a separate window. Your USB could become corrupted and your file unusable. A link will then be generated. If you want to get the most number of people to watch your PPT, then sharing it on social media is the way to go. Write your file name. If your presentation isn't already saved to OneDrive, you'll be prompted to save it there. To share your PowerPoint as a PDF, follow these steps: Open PowerPoint and click on the "File" tab. When youre happy with your settings, hit the Create Video button. Change license to CC Attribution- NonCommericial ShareAlike License then click Update 8. In PowerPoint just right-click the slide you want assistance with and choose Link to this Slide. Do so, and then select "Other PowerPoint Presentation." Once you select that option, File Explorer (Windows) or Finder (macOS) will open. In the upper right corner, click the Share icon and then click Copy Link. Heres how you make sure your font is preserved no matter which computer you use: Go to the PowerPoint Preferences > Output and Sharing > Save > Font Embedding. You can save a PowerPoint presentation to the cloud fairly easily. Save your presentation to OneDrive. Then you find out on the day of your actual presentation that your font wasnt saved and now youre stuck with the default Calibri font! To work with SharePoint in Office for Mac, you have to have at least Microsoft Office for Mac Home and Business 2011, Microsoft Office for Mac Academic 2011, or Microsoft Office for Mac Standard 2011. 10 Easy Ways To Send And Share Your PowerPoint Presentations. PowerPoint saves recordings as separate audio for each slide. But, of course, nothings ever that simple, is it? He's currently an API/Software Technical Writer based in Tokyo, Japan, runs VGKAMI andITEnterpriser, and spends what little free time he has learning Japanese. Highlight the text you want to make into a hyperlink. This will allow multiple people to collaborate on your presentation in real-time! Note If you don't see the Power BI button, choose Get Add-ins and look for "Microsoft Power BI" in the Office Add-ins store. Include a message if you'd like and select Send. Select Copy to copy the link to your clipboard. Colored flags show where each person is editing. Select or highlight the text or object you'd like to hyperlink. Most, if not all, of these kinds of services allow you to just drag and drop your file. As you can see on the screenshot below, youve got a lot more different file options on Windows. The options within the Share menu are explained . The higher the video quality, the bigger the file size as well so keep this in mind if youre planning to upload your video to YouTube. . Tick the box that says, Embed fonts in the file.. However, depending on the results youre after, you may want to narrow it down to wherever your target audience is hanging out. This opens the Insert Hyperlink option window. Choose the image file type you want to use for your images. Any person with access to this link will be able to edit the presentation in the PowerPoint for web version of PowerPoint, which is basically a Lite version of PowerPoint. He worked at Synology, and most recently as CMO and technical staff writer at StorageReview. Unfortunately, the Office Presentation Service is only available on Windows computers at this particular point in time. Then specify whether you want to optimize the file for standard PDF (best if you want to print the file) or if you want the lightweight, online-ready PDF version. To send your presentation as a copy or a PDF, select Share. Then name your file and hit the Save button. The good thing is theyre not limited to being passive viewers either. Share your presentation On the ribbon, select Share. Heres how: Click File > Save As. Theres a lot of reasons why you may want to send and share your PowerPoint presentations. How to make PowerPoint slides. Theres a variety of methods you can use. Youve got the same two options as well using the Save As and the Export methods. Once youve got your images, go on your favorite social media sites and share your presentation images with your followers! Save your presentation as a video. Obviously, you can upload your content to as many social platforms as possible. Click on the drop-down menu below the title of your presentation to open a menu with different file options. Click OK. To get it to run automatically, progress through each slide without user interaction, click on the Transitions tab, click the "After" box. Home 1; Home 2; Home 3; Pages. The newest slide will save in place of the older one. Your presentation will now be uploaded to the cloud and the Share pane will appear on the right-hand side. You can also select Get a link to create a link that you can copy into an email. Choose a permission level, like Anyone with a link, or maybe just people in your company. In the Send Link dialog box, do the following: Enter the names or email addresses of the people you want to share with. However, I created PPSX work in desktop client app (not a share link . After you give it a name, click OK.. And heres how the Windows version looks like: Click on Share. How to make PowerPoint slides. Then hit Export. Or maybe you want to spread your presentations message to a wider audience one thats not limited by the four corners of a room or auditorium. 904K subscribers In this video, you'll learn the basics of sharing your presentation in PowerPoint 2019, PowerPoint 2016, and Office 365. Simply click the method you want to use: Click on Share then Send a Copy. Select See more commentsto go between comments and slides. If this is the case, then you may want to consider saving your presentation in PDF format. Now, this is just a basic service, mind you. Tick the box that says, " Embed fonts in the file ." On Windows: Go to File > Options > Save. 2 Select the hyperlink text. You can pre-record your presentation, so you dont need to be physically doing your webinar live. Once uploaded, you can simply click on share or get a shareable link which you can then send via email or chat. Check out this in-depth guide from Backlinko. Go ahead and select it. Press and hold down Ctrl on the keyboard followed by the K key. Here are the steps: - Open PowerPoint and Click the Insert tab - On the very right choose Video and then select Video from File - Navigate to where your file is stored and select your video After the video is on your slide, you will have two Video Tools tabs at the top called "Format" and "Playback". He's currently an API/Software Technical Writer based in Tokyo, Japan, runs VGKAMI andITEnterpriser, and spends what little free time he has learning Japanese. Include a message if you'd like and select Send. PowerPoint will open theemail application and attach the file to a new message. . All Rights Reserved. If reviewers left comments in your presentation, youll see them under Slide Changes in the Revisions task pane. Using PowerPoint Online, click on Share in the right corner above the presentation. In Image File Types section, choose whether you want the slides to be exported as PNG or JPEG. Click on Share. . . There are a lot of social media channels out there Facebook, Instagram, Snapchat, Twitter, Pinterest, to name a few. Highlight a Row Using Conditional Formatting, Hide or Password Protect a Folder in Windows, Access Your Router If You Forget the Password, Access Your Linux Partitions From Windows, How to Connect to Localhost Within a Docker Container. Theres a lot of external factors involved that can potentially destroy your entire presentation, so keep that in mind when you save your file on a USB stick. In the dropdown options for File Format, select PDF. If you are a Microsoft 365 subscriber, make sure you have the latest version of Office. In the upper right corner, click the Share icon and then click Invite People. It doesnt come anywhere near the features offered by any webinar platform, but for a free service its serviceable. After you share your file, you can work together at the same time. Youll then be presented with two choices: either save the file in PPT format or PDF. Then dont forget to hit the Save button. Why you should share with a link instead of a PowerPoint attachment If your presentation isn't already saved to OneDrive, you'll be prompted to save it there. This will bring up a menu, that can be again seen in Figure 2. Read more Aside from the traditional method of sending a PowerPoint presentation to others as an email attachment, you can also upload and share your presentation from the cloud. Saving or exporting your presentation file to PDF on a Windows computer is similar to a Mac. Open the PowerPoint presentation on your Mac desktop or laptop. Can I Use iCloud Drive for Time Machine Backups? Click "Save As" and pick either "This PC," "Add a Place", or "Browse" to save the presentation to your preferred destination. Send a link to your file saved to the cloud. Teachblend takes a look at how to create links to specific/individual slides in Powerpoint and make a shareable link that navigates students & users to that . You dont need to save your file to a USB stick, bring that stick over to a new computer, and then open the file there. If you dont want to pay for webinar hosting, you can use Facebook Live, YouTube Live or Google Hangouts to stream your presentation. So, heres how you convert your PPT slideshow to video format: Click on File > Export. This will grant you the option to . In this article, Im going to share with you ten different ways you can send and share your PowerPoint presentations with your audience, your teammates, or even the whole world, for that matter! Alternatively, select the icon to the right of the address bar and select a recipient from your Outlook address book. And it forces the user into edit mode even if it is PPSX. Alternatively, you can press the "Ctrl+K" keys on your keyboard. Or select the drop-down to change permissions. You can choose to let your audience download your presentation or not. And thats basically it! This means that if you want to get the most number of organic views on YouTube, then you should make sure you optimize your video. This is where you can invite people to edit (or read) the document. All you need to get started is a OneDrive account. Here are 10 easy ways you can try sharing your PPT file today: The most recent versions of PowerPoint include a Share button in the upper right corner of the ribbon. Of course, the downside to saving your PPT file on a USB stick is that theres a lot of security risks involved. Then hit Save. . To allow your users to edit the file, click the Can Edit check box. Call us for any question or concern. Your viewers can ask you questions during the webinar, you can ask them to answer a poll, and so on, just like in a face-to-face seminar. If your presentation isn't already stored on OneDrive, select where to save your presentation to the cloud. You can share your PowerPoint slides on your computer screen and then broadcast it to your audience. To replace a slide's recording, navigate to that slide and click Record. To share a presentation online as a slide show, you need to create a view-only copy of it. Click the "File" tab in the top left corner. For the time being, we have switched to embedding a YouTube link into the PowerPoint as that is the most reliably working solution as of today (but not the most preferred one, as it . Somehow, they don't work when a .ppsx document is opened in MS Teams. If your presentation isn't already stored on OneDrive, select where to save your presentation to the cloud. There may be times when youll need to share your presentation as a PDF file. Use this option if you want to preserve everything (animations, transitions, fonts, media, etc) in your presentation. You can share or co-author a presentation in PowerPoint for macOS. With the share links, it seems cannot create a link to a PPSX which will directly open the presentation in slide show mode. Switch back to Powerpoint and click the Slide Show tab. So, it always shows the PowerPoint from the first slide. The hyperlink to a subfolder will look like this, where %20 has replaced the spaces in the folder and file . Once youve chosen the file format, simply click on the Email as Attachment button and the Mail app will open and attach your file automatically. Share and co-author a presentation in PowerPoint for Mac, From OneDrive for Business or SharePoint, share a PDF or copy of a presentation by email, From OneDrive, share a PDF or copy of your presentation by email, Send your presentation as an email attachment, Add, change, hide, or delete comments in a presentation, Share your PowerPoint presentation with others, Save PowerPoint presentations as PDF files, Work together on PowerPoint presentations. Open the original version of the presentation that you saved on your computer. This is because the file is hosted elsewhere, so youre not going to run low on bandwidth. Do You Really Want a Smart Mirror in Your Bathroom? Linking to Another Slide in the Same Presentation. If you upload to SlideShare, then you can share your slides to Facebook, Twitter and LinkedIn in just a few clicks. Note:Your conversations won't be saved when you close a file. To change permission to view only, uncheck this box and select Apply. Allow editing is checked by default. If you don't want to share a document with others to collaborate on, simply use a traditional email attachment to send the presentation to others. make sure you have the latest version of Office. The recipient will receive an email providing access to the presentation. Step 1, save your PPT file as PPS file. Thanks to cloud technology, you simply need to upload the file once, and you can access it whenever, wherever! Once selected, you'll be able to open the drop-down menu underneath it. In the Send Link dialog box, do the following: Enter the names or email addresses of the people you want to share with. In the Attach a copy instead group, you can choose to send your presentation as a PowerPoint or PDF attachment. Take Screenshot by Tapping Back of iPhone, Pair Two Sets of AirPods With the Same iPhone, Download Files Using Safari on Your iPhone, Turn Your Computer Into a DLNA Media Server, Download and Install Older Versions of macOS. You can then upload your new video to YouTube, the second largest search engine in the world! Go to File > Export > Change File Type. If you use Office 365, then you already have one. Once youre logged in, you can then upload your file to OneDrive or SharePoint. Figure 1: A presentation, ready to share. Actually, every time you click the button "Open share tray", it will start a total new presenting. Click on Get Link. Then set the Timing for your video. In File Format, select the image format you want to use (JPEG and PNG are most commonly used). How-To Geek is where you turn when you want experts to explain technology. Or select the drop-down to change permissions. Creating and presenting PowerPoint presentations take a lot of time. If we use the normal Powerpoint document format, the links do work. He worked at Synology, and most recently as CMO and technical staff writer at StorageReview. You are returned to the presentation with the Share task pane open, as shown here. If not, all you need to do is create a Microsoft accountand then sign in to OneDrive. Presentation hosting is pretty much file sharing service on steroids. Go to File > Options > Save. You probably spent hours looking for the perfect font(s). Go to File > Export. 833-489-7737. Include a message if you'd like and select Send. Or maybe youll have an older version of PowerPoint and youll run into compatibility issues. This activates the slide for editing. Enter the recipients details and a short message, and click Send. See the red arrow in the above screenshot? Enter the names or email addresses of the people you want to share with. 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When the sharing card appears, you can change the share settings - if you only want your colleague to view the slide, and not edit it, for example - or just click Copy to copy the hyperlink to your clipboard. Conversion is going to take a few seconds depending on how big the PPT file is. This means that all your fonts, effects, transitions, timings, and even your audio narrations will appear on your video. RELATED: How to Share Things from OneDrive. Anyone you share this link with will then have access to the presentation. It doesn't have. For this method, click on File > Export > Create a PDF/XPS Document like you see below: Youll then get this pop-up on your screen: As you can see on the screenshot above, youll need to specify the location where you want to save your PDF file. Click on Embed to get the full code like you see below: One big advantage of using the methods Ive outlined here is that you dont need to worry about using up all your web hostings bandwidth. To stop sharing, seeStop sharing OneDrive files or folders or change permissions. Start or join a Zoom meeting. In the file type dropdown, you can choose to save your PPT as MPEG-4 Video or Windows Media Video file. For this to work, though, youll need a OneDrive account. 48 seconds Link to a website 2. Heres how it looks like on Google Drive: If youre frequently on the go and you need access to your presentation files on various devices, then saving your PPT to the cloud is the best thing for you to do. If you want to share your presentation, you can: Invite people to view or edit the file located in the cloud, like your OneDrive. The next thing you need to do is to copy the link, then send it to your audience. Allow editing is checked by default. Select either PowerPoint Presentation or PDF. Click here: shorturl.at/jnozH --- There may be times you want to share your PowerPoint with someone through SharePoint, and have it so that the presentation automatically opens in. How to Manage an SSH Config File in Windows and Linux, How to Run GUI Applications in a Docker Container, How to Run Your Own DNS Server on Your Local Network, How to View Kubernetes Pod Logs With Kubectl, How to Check If the Docker Daemon or a Container Is Running, How to Use Cron With Your Docker Containers. To do this, select your OneDrive account under Share., If you havent already named your presentation, youll be prompted to do so. You can choose to either keep the PPT format or save it as PDF instead. Then hit Export. Click on the title of your presentation you want to embed in your blog or wiki 9. Webinar software like GoToWebinar and WebinarJam offer a ton of features. support@itxlearning.com 123 Test. If you truly want to get the most number of eyeballs on your PPT slideshow, then consider repurposing your file to video format. Anyone you share this link with will then have access to the presentation. In the dropdown menu, click on the "Link" option. To do that, Right click on the Presentation and click on Share. Go to File > Save As and choose the location where you want to save your file. Go to the PowerPoint Preferences > Output and Sharing > Save > Font Embedding. This time youll see these sharing options below. Figure 2: Share PowerPoint files from within the iPad. Step 4 . That way, whenever you update your file, everyone you share with will have the latest version. . Select the X in the upper corner of the comment. Add any comments in the comments field and click Share.